REGULAR MEETING MINUTES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
Tuesday, July 8, 2003
5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
Gary Helfrich called the meeting to order at 7:05 p.m.
II. ROLL CALL
Directors Gary Helfrich, Lori Ford, Cheryl Martinsen, Fred Meyer were present. Director Cathie Andersen was absent. Hal Wood, representing the water system operator, Russian River Utility was also in attendance.
III. AGENDA APPROVAL
A motion was made by Lori Ford, and seconded by Cheryl Martinsen, to approve the agenda with the deletion of Action Item D. The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
There was no public comment.
VI. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of April 8, 2003 were not received; therefore, this item was tabled.
2. Minutes of June 10, 2003
A motion was made by Lori Ford, and seconded by Cheryl Martinsen to approve the April 8 and May 13, 2003 meeting minutes as written. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1
B. Payment of Claims
A motion was made by Lori Ford, seconded by Cheryl Martinsen to approve warrant requests G2002/2003-017 (R&P) $1,305.93, G2003/2004-001 (R&P) 573.50, W2002/2003-016 (Water) 3161.36 and warrant request W2003/2004-001, $7,116.46 for expenses for the months of June and July 2003. The motion was approved. Ayes: 4 Nays: 0 Absent: 1
C. Financial Report
Cheryl Doran Girard presented the financial report and reported that the year-end clean-up entries to the budget will be presented at the August meeting, as FAMIS did not include all information needed to complete the year-end processing.
Camp Meeker Recreation and Park District
Regular Meeting of the Board of Directors
Minutes July 8, 2003
Page Two
VII. ACTION ITEMS:
A. PUBLIC HEARING—REPORT ON WATER CHARGES
The purpose of the public hearing was for the Board to take and review public comment on Proposed Resolution No. 03-015, which proposes to approve the 2003-2004 annual flat charge billing via property taxes. Proposed Resolution No. 03-015 is entitled:
"A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2003-2004."
Ms. Girard advised three changes to the report published. These were corrections removing parcel numbers 075-120-043 and 075-202-012, adding parcel numbers 075-120-045 and 075-202-012 due to lot revisions and the addition of parcel 075-100-034.
B. As there was no further public comment, the public hearing was closed.
C. ADOPTION OF RESOLUTION 03-015 OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2003-2004.
DESCRIPTION: Following the taking of Public Comment, as set forth above, the Board reviewed for adoption Resolution No. 03-015 that Resolution proposed to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2003-2004 as corrected.
A motion was made by Fred Meyer, seconded by Lori Ford to adopt Resolution 03-015 confirming the report of water charges and delinquent water charges for the fiscal year 2003-2004 inclusive of corrections. The motion was approved.
Directors Ford, Martinsen, Helfrich and Meyer voting yes; and Director Andersen, absent.
D. ITEM DELETED
E. REVIEW AND ADOPTION OF RESOLUTION 03-017, REVIEW OF INSURANCE COVERAGE LIMITATIONS FOR THE FISCAL YEAR 2003-2004 AND APPROVAL OF COVERAGE LIMITATIONS AND CARRIER PAYMENT.
Camp Meeker Recreation and Park District
Regular Meeting of the Board of Directors
Minutes July 8, 2003
Page Three
DESCRIPTION: The Board reviewed insurance coverage proposed by Special District Risk Management Authority for the fiscal year 2003-2004, discussed options, and agreed to approve coverage limitations of 5.0M for G/L. A/L and E&O and approve payment of yearly premium of 5,272.87.
Director Ford directed that Ms. Girard request clarification of mobile floater coverage and vehicle liability coverage from the carrier as well as the cost of the SDRMA worker compensation coverage and report at the next Board meeting and complete safety items to reduce premium, if cost effective.
PROPOSED ACTION: Adopt Resolution 03-017 approving coverage limitations and payment of insurance premium for the fiscal year 2003-2004.
A motion was made by Lori Ford, and seconded by Fred Meyer to adopt Resolution 03-017 approving coverage limitations of 5.0M for G/L, A/L and E&O insurance and approve submission of a warrant request to pay the yearly premium of 5,272.67.
Directors Ford, Martinsen, Helfrich and Meyer voting yes; and Director Andersen, absent.
F. RESOLUTION 03-018: APPROVAL OF BY-LAW CHANGES CALIFORNIA SPECIAL DISTRICTS ASSOCIATION REGARDING (#1) RESOLVING A TIE VOTE AND (#2) REMOVAL OF REQUIREMENT OT DISTRIBUTE BALLOTS BY CERTIFIED MAIL.
DESCRIPTION: The Board will reviewed By-law changes adopted by the CSDA Board of Directors regarding:
#1- the resolution of a tie vote in the election of directors; and;
#2- the removal of the requirement to distribute ballots via certified mail.
PROPOSED ACTION: Adopt Resolution 03-018 approving CSDA By-Law changes.
A motion was made by Lori Ford, and seconded by Fred Meyer to adopt Resolution 03-018 approving changes to the CSDA by-laws as described.
Directors Ford, Martinsen, Helfrich and Meyer voting yes; and Director Andersen, absent.
G. DAM PLAN COMMITTEE REPORT
Tara Cantua reported regarding the progress of the Dam Plan project. The Board requested that the committee respond to correspondence from Hopland Research.
Camp Meeker Recreation and Park District
Regular Meeting of the Board of Directors
Minutes July 8, 2003
Page Four
VIII. MONTHLY REPORT OF THE SUBCOMMITTEE REGARDING THE PROPOSED SHARING OF A JOINT WATER SYSTEM WITH OCCIDENTAL COMMUNITY SERVICES DISTRICT AND REVIEW AND APPROVAL OF FINAL JOINT COMMITTEE MEETING MINUTES.
DESCRIPTION: REPORT ON ACTIVITIES AND APPROVE MINUTES OF FINAL JOINT COMMITTEE MEETING.
PROPOSED ACTION: APPROVE MINUTES OF FINAL JOINT COMMITTEE MEETING.
A motion was made by Lori Ford, and seconded by Fred Meyer to adopt Resolution 03-018 approving final committee minutes of the subcommittee regarding sharing of joint water system with Occidental Community Services District.
Directors Ford, Martinsen, Helfrich and Meyer voting yes; and Director Andersen, absent.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Hal Wood reported that the there has been vandalism at the tank sites. Discussion ensued relative to ways to prevent future damage.
X. ADJOURNMENT
There being no further matters to be addressed by the Board, a motion was made by Lori Ford and seconded by Cheryl Martinsen to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:25 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD
/cdg