REGULAR MEETING MINUTES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
Tuesday, August 12, 2003
5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
Gary
Helfrich called the meeting to order at 7:00 p.m.
II.
ROLL CALL
Directors
Gary Helfrich, Lori Ford, Cheryl Martinsen, Cathie Anderson were present. Director Fred Meyer was absent. Hal Wood, representing the water system
operator, Russian River Utility was also in attendance.
III.
AGENDA APPROVAL
A
motion was made by Lori Ford, and seconded by Cheryl Martinsen, to approve the
agenda as written. The motion was
approved. Ayes: 4 Nays: 0 Absent: 1
IV.
STATEMENTS OF
ABSTENTION
There
were no statements of abstention.
V.
PUBLIC COMMENT
There
was no public comment.
VI.
CONSENT ITEMS
A. Approval of Minutes
1. Minutes of July 8, 2003.
A
motion was made by Cheryl Martinsen, and seconded by Lori Ford to approve the
July 8, 2003 meeting minutes as written.
The motion was approved.
Ayes:
4 Nays: 0 Absent: 1
B. Payment of Claims
A
motion was made by Lori Ford, seconded by Cheryl Martinsen to approve warrant
requests G2003/2004-002 (R&P) $2,112.65, and warrant request
W2003/2004-002, $8,328.25 for expenses for the month July 2003. The motion was approved. Ayes: 4 Nays: 0
Absent: 1
C.
Financial and Administrative Report
Cheryl
Doran Girard presented the financial reports and advised that final budget for
fiscal year 2003-2004 will be presented for approval at the September
meeting. Larry Johnson, CPA will be
conducting the annual audit of the District’s records in early November. Ms. Girard informed the Board that Special
District Risk Management has been contacted regarding Worker Compensation
Insurance. The group requires at least
one full-time employee to provide coverage and the minimum premium is
$1,200.00. Current premium is slightly
less than $800 per year.
Camp Meeker Recreation and
Park District
Regular Meeting of the Board
of Directors
Minutes August 12, 2003
Page Two
VII.
ACTION ITEMS:
A. ADOPTION
OF RESOLUTION 03-019 APPROVING BUDGET ADJUSTMENTS FOR FISCAL YEAR END
2002-2003.
DESCRIPTION: The Board reviewed for
adoption Proposed Resolution No. 03-019 that Resolution proposes to approve
adjustments for fiscal year 2002-2003.
PROPOSED
ACTION: Adopt Resolution No. 03-019.
A
motion was made by Lori Ford, and seconded by Cheryl Martinsen to adopt
Resolution 03-019 approving budget adjustments for fiscal year-end
2002-2003. The motion was approved.
Ayes:
4 Nays: 0 Absent: 1
B. ADOPTION OF A MOTION TO DENY CLAIM OF
"BROWN ACT" VIOLATION.
DESCRIPTION: Local resident, Dan Nielsen, mailed
a letter to the Board, dated July 8, 2003 (copy attached). It did not arrive in time for the July 8,
2003 Meeting of this Board. In his July
8 letter, Mr. Nielsen complains of certain alleged Brown Act violations arising
out of the February, 2003 actions of the Occidental Community Services District
Board/Camp Meeker Recreation Board meeting on February 9, 2003 and the Camp
Meeker Recreation Board meeting on February 11, 2003. The claims are substantially identical to those made by Mr.
Nielsen in an earlier letter, dated February 26, 2003. The Board dealt with the issue at its May
13, 2003 meeting (copy of Letter from Attorney Manwell to Mr. Nielsen,
attached).
ACTION PROPOSED: Legal
Counsel recommends the Board, by Motion, confirm that the claim has already
been denied.
A
motion was made by Lori Ford, and seconded by Cheryl Martinsen to take no
further action on Dan Nielsen’s letter of July 8 as this matter was previously
addressed and denied. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1
DESCRIPTION: The
Dam Committee reported on the status of the Dam removal project.
Lori
Ford will explore the bid process regarding the beach with the District
Counsel, Malcolm Manwell.
Regular Meeting of the Board
of Directors
Minutes August 12, 2003
Page Three
DESCRIPTION: The Board
will discuss Andersen Hall maintenance, renovations and upgrades for the present
fiscal year.
ACTION PROPOSED: After
discussion, the Board authorized a preliminary review of Andersen Hall needs
and preparation of a plan for maintenance, renovations and/or upgrades within
the 2003-2004 fiscal year. The
appropriate County agencies will be contacted to determine what needs to be
done and Brelje and Race will be asked to draw plans so that the project may be
placed for bids.
VIII. MONTHLY REPORT OF THE SUBCOMMITTEE
REGARDING THE PROPOSED SHARING OF A JOINT WATER SYSTEM WITH OCCIDENTAL
COMMUNITY SERVICES DISTRICT.
Steve
McNeal reported that a public information workshop is scheduled on Saturday,
8/16 from 1 p.m. to 3 p.m., ballots have been distributed and the vote count is
scheduled for 8/26. The next steps in
the process will be to confirm USDA funding and have construction drawings
completed.
IX. MONTHLY
REPORT FROM WATER SYSTEM OPERATOR.
Hal
Wood reported that the gate at the Morelli site has been repaired and the tanks
will be painted. Discussion ensued
relative to system statistics and excessive usage by individual customers.
X.
DIRECTORS REPORTS
Cheryl
Martinsen initiated a discussion regarding District sponsored events such as
the BBQ-Picnic and the Halloween project.
It was agreed that the District would schedule two events on a continual
basis.
Gary
Helfrich requested that the Board consider a moving the regular board meeting
to a different night for the next three months so that he can complete an
educational requirement. It was agreed
that the regular Board meeting will be held on the second Monday of the month
through year-end. Required postings
will be adjusted to accommodate this schedule change.
Cathie
Anderson reported that Anderson Hall is booked for July, August and
September. It is her opinion that no
rate increases be considered until renovations can be completed. In particular the side windows are in need
of replacement before winter.
After
discussion of recent events regarding vandalism of the Porta-San, Ms. Girard
was instructed to arrange removal of the Porta-San unit and the dumpster as
well as review telephone services including off-site voice mail and report to
the Board.
Regular Meeting of the Board
of Directors
Minutes August 12, 2003
Page Four
There
being no further matters to be addressed by the Board, a motion was made by
Lori Ford and seconded by Cheryl Martinsen to adjourn the regular meeting of
the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The
meeting adjourned at 7:55 p.m.
Respectfully submitted,
CHERYL
DORAN GIRARD
/cdg