CAMP MEEKER RECREATION & PARK DISTRICT
Minutes
for September 20, 2001
REGULAR
MEETING
Regular meeting was called to
order at 7:00 p.m. by Gary Helfrich, Board President at Camp Meeker Recreation
and Park District Office, 5240 Bohemian Highway, Camp Meeker, Ca.,
September 20, 2001.
Date Posted: Pursuant to
Government Code 54954.2, the agenda for this meeting was properly posted on
September 8, 2001.
Directors
Present: Gary Helfrich, Cathie Anderson, Lori Ford
and Cheryl Martinsen
Directors
Absent: Fred Meyer
Others
Present: Cheryl Doran
Girard, Accountant
Malcolm
Manwell, Attorney
Sue
Nelson, Brelje & Race Engineers
Hal
Wood, Russian River Utility
AGENDA APPROVAL: The agenda date was corrected to read September 20 and remains as published on September 8. A MOTION WAS MADE AND SECONDED TO APPROVE THE AGENDA AS CORRECTED. Motion Approved.
Ayes:
4 Noes: 0 Absent: 1
PUBLIC COMMENTS--GENERAL INTEREST:
Tara Cantua advised that a clean-up of non-native plants in Dutch Bill Creek is planned and requested use of the property.
Steve McNeal of Occidental Community Services Board advised that a state of emergency has been declared in the District due to a critical water shortage and requested that the Camp Meeker Recreation and Park District Supply water from hydrants in the district to be trucked to their tanks. Steve can get transmit the OCS resolution to the Board. A MOTION WAS MADE BY CHERYL MARTINSEN AND SECONDED BY LORI FORD TO AT THIS ITEM TO THE ACTION AGENDA AS ITEM #3. The motion was approved. Ayes: 4 Noes: 0 Absent: 1
As there were no further items for discussion, public comments were closed.
CONSENT CALENDAR: These items are considered
non-controversial and will be acted upon in one motion unless removed from the
Consent Calendar for discussion by Board members or any interested party:
a.)
Minutes were not available and this item is tabled.
b.)
Payment of Claims:
Claim: G2001/2002-006 $2,481.45
Claim: W2001/2002-003
7,531.39
A MOTION WAS MADE BY CHERYL MARTINSEN AND SECONDED BY LORI FORD TO APPROVE THE CLAIMS AS SUBMITTED.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
Camp Meeker
Recreation and Park District
Regular
Meeting Minutes
September
20, 2001
Page Two
CONSENT
AGENDA (continued):
c.) Financial Report:
Ms. Girard advised that the State Controller’s office has not yet posted forms to their website nor provided the Districts with the CD with the 6/30/2001 reporting forms. The Board directed that a certified letter, with a copy of Wes Chesborough’s office, be sent to the State Controller’s office confirming telephone contacts and ninety day extension of the September 30 due date.
ACTION
AGENDA:
CLOSED
SESSION: 1. Conference with
Legal Counsel-Litigation. Litigation pursuant
to Government Code #54956.9(c) Brown Act;
District Counsel, Malcolm Manwell. Name of Case: Henry C. Baker, Sr., Petitioner, Camp Meeker
Recreation and Park District, Gary Helfrich, et. Al., Respondents, Sonoma
County Superior Court Case Number 227250
President Helfrich called the meeting to order at 7:36
p.m. Malcolm Manwell stated that the
lawsuit has been resolved and the District can now proceed to collect on the
judgment. The District was awarded attorney’s
fees and costs. The court declaring the
suit was ”lacking in merit.”
Annexation
into Camp Meeker Recreation and Park District of Westminster Woods Conference
Grounds and Alliance Redwoods Camp.
Steve Coons, Executive Director, Westminster Woods, provided an overview of the proposed expansion of Westminster Woods to accommodate ongoing and special year round programs.
Mr. Coons would like to ascertain community support and
requests a public meeting to answer specific constituent and community
questions. He requests that this item
be placed on the next meeting agenda to decide on meeting dates. Dave White of Alliance Redwoods was also
present. He advised that there are no
present plans for expansion at Alliance Redwoods and that they are still working
on their master plan.
Steve McNeal of Occidental Community Services District
detailed the OCS water emergency and requested water on an emergency
basis. After considerable discussion, A
MOTION WAS MADE BY CHERYL MARTISEN AND
SECONDED BY LORI FORD TO ALLOW OCCIDENTAL COMMUNITY SERVICES DISTRICT UP TO
15,000 GALLONS PER DAY OF WATER CONTINGENT UPON RECEIPT OF THE OCS
RESOLUTION. RUSSIAN RIVER UTILITY WILL
ADMINISTER THE TAKING OF WATER AND BILLING PROCESS.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
Camp Meeker Recreation and Park District
Regular Meeting Minutes
September 20, 2001
Page Three
Request From
Occidental Community Services District for water supply from Camp Meeker
Recreation and Park District
Proposed Action:
Formation of Ad Hoc Committee to review request.
It was the consensus of the Board that this item should be tabled until after January 2002 as the District’s focus needs to be on the sewer project.
Hire consultant to
aid the Administrative Draft Ad Hoc Committee with technical review of the EIR
administrative draft. Proposed
Action: Hire consultant
Board agreed that this item is to be tabled pending further research.
Report from water
operator, Russian River Utility on System Operations.
Hal Wood reported that all is going well. The usage is consistent. Power bills have increased. Hal has prepared a five-year improvement plan to be reviewed by the engineer. The most important part of the plan would be system maps. The maps would indicate meters, hydrants, addresses and account numbers. This would also be useful to the fire department to compile run books and could assist in the revision of ISO insurance ratings.
Report
from Brelje and Race on Sewer EIR progress to date.
Sue Nelson advised that EIR administrative draft is complete and in review with Board and water agency. It will be available for public review in early October. Public meeting dates would be in October and November. Notices can be placed in water bills. She anticipates final EIR certification in January 2002. Potential purchase of the EIR could be made through Brelje and Race. Members of the public requested that a copy be made available in the Sebastopol Library as the Occidental Library has very limited access.
Dates in the written resolution relative to approval were corrected to read September 20 rather than September 11.
A MOTION WAS MADE BY CHERYL MARTISEN AND SECONDED BY LORI
FORD TO APPROVE AN APPROPRIATIONS LIMIT OF $163,993 IN ACCORDANCE WITH THE
REQUIREMENTS OF PROPOSITION 4 FOR THE YEAR 2001/2002.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
Authorize tree work to be done next to the Fire Station.
The Board was advised that two to three trees adjacent to the fire station should be removed as the roots are splitting the foundation of the fire station. The wood from the trees could be used to
Camp Meeker Recreation and Park District
Regular Meeting Minutes
September 20, 2001
Page Four
improve to R&P property. The Fire house is on R&P property and therefore the District’s permission is needed to remove the trees. Costs associated with removal, etc. need to be determined. Insurance coverage on the part of the contractor is necessary.
It was agreed this item will be decided at the next meeting
when all questions can be resolved.
Cathie Anderson advised that the clean-up is now
complete. Portable toilet and garbage
dumpster are removed at end of summer season. An item of discussion for a
future Board consideration is the provision of security for large events at
Anderson hall. Cost to be assumed by
renter.
Lori Ford advised that issue of maintenance and cleaning of
the hydrants as well as the completion of the run book would assist in bringing
down the ISO rating. This proposal to
be discussed at the October meeting. The water code also needs to be reviewed
for changes.
Cheryl Martinsen informed the Board that written
confirmation of no insurance coverage for litigation needs to be obtained in
order to collect from Henry Baker.
ADJOURNMENT:
A MOTION WAS MADE BY CATHIE ANDERSEN AND SECONDED BY LORI
FORD TO ADJOURN THE SEPTEMBER REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
The meeting adjourned at 9:15
p.m.
NEXT
MEETING DATE: Regular meeting,
October 9, 2001.
_____________________________________________
Gary
Helfrich, President
/cdg